Interview Questions Answers in SAP SD (Sales & Distribution)

Answers / { mohammed mustafa }

Wat are the documents we prepare in Implementation Project?
Thanks in Advance.

Answer

Documents are preparing in every stages of asap methodology.

For example.

1)Project preparation stage-
-Scope of project, objective of project, resource involved,
hardware software, landscape design document etc
2) Business Blue Print-
- As is document, to be document, Gap, fit gap analysis,
Business process re-engneering (BPR.
3) Realization-
-Test Scripts (unit, integration, regression), fit gap
ananysis report,
4)Final preparation-
- Test script, User manual/dest top procedure-DTP, training
documents etc

Is This Answer Correct ?

14 Yes

1 No

Question { IBM, 24144 }

Why we split the Invoice? Wat are the rules to split the
Invoice?

Answer

Hi,
If i created one sales order and do one delivery with
reference to order but at the time of billing system will
split invoice into two or three.

This is will be done based upon client requirement.

for example if client requirement is; if they created sales
order for 2 items and created delivery and at the time of
billing system has to split invoice based upon criteria
defined by client or as per client requirement.

Criteria could be invoice split based on;
-Item category
-payer is different
- it could be anything depend upon ur client requirement.

The following OSS notes may be useful in understanding this
process:
11162 Invoice Split Criteria in Billing Documents
36832 Invoice Split Fields from the Sales Order
308733 Billing Split Due to the Person Number

Regards,
Muhammad Mustafa
SAP SD Consultant
Godrej Infotech Ltd
Mumbai, reach2muhammad@gmail.com

Is This Answer Correct ?

5 Yes

0 No

Question { Patni, 5847 }

recently i gave an interview, in that they ask me, in implementation project will do some configuration of organizational data in our sd based on the client request,
the question is here, on what basis we are doing the configuration,its in which format, how we get this information, and how to start work in progress based on this? Pls answer me its very urgent. thanks in advance

Answer

In implementation project most of the company follows
roadmap to ensure the activities should be done smooth and
successful and with planning.

there are 5 phases.

in Business Blue print company map clients organization
structure and other business scenarion in the form of as is
and to be document.

Blue print is the basis to start config
Consulatnt do config as per blue print prepared and after
signoff.

Actual configuration starts from Realization phase
where we have 2 phase
1) is Base line configuration
2) is Final configuration
in 1st phase respective consultant config there module like
sd consultant will config sd part and fi/co consultant
config fico part but here actually integration not done
with other module.
During 2nd phase like in final config integration will be
done by all consultant
forexample; once we do billing whether accounting entries
are properly hitting or not (SD-FI- integration.
Once we create sales order or delivery stock will be
updated in inventory or not (SD-MM- integration).
After completion of each phase consultant will do Unit &
Integration testing to check whether data flowing from one
document to another without error/mistake.

Let me know if you require further details

Muhammad,
SAP SD Consulatnt
Mumbai.
reach2muhammad@gmail.com

Is This Answer Correct ?

8 Yes

0 No

Question { 5050 }

One billing point, and 2 sales order point, isn't possible
Ex: hyderabad,delhi ordering point and pune is billing
point. if it possible mail me the configuration urgent

thanks in advance

Answer

Hi,

This kind of transaction/scenario called collective/combine
billing in SAP.
To combine multiple sales orders to one billing few things
should be unique like;
Bill to party / payer
Incoterms
Payment Terms
Shipping Condition
Account Assignment Group
Exchange rate (for export sale order)
Foreign trade data etc.
also i guess u need to config copy control from delivery to
billing and go to VTFL, select your item category for the
combination of your delivery type and billing type and
maintain routine 001 or 007. for the field "Data VBRK/VBRP"
Presently, it should have been 003.

For more details g throgh below links

http://forums.sdn.sap.com/thread.jspa?threadID=1354557
http://allsapabap.blogspot.com/2009/10/steps-to-setup-
collective-billing-in.html
http://forums.sdn.sap.com/thread.jspa?threadID=1870610

Regards,
Muhammad Mustafa
SAP SD Consultant
Godrej Infotech Ltd Mumbai
reach2muhammad@gmail.com

Is This Answer Correct ?

2 Yes

0 No

Question { iGate, 5016 }

what are all steps we need to follow to create functional specs? (or) what is the general format to create a functional specs?

Answer

There is no standard format for Functional Specification,
but usually functional specification contain the
requirement of client.
For Example; suppose when functional consultant receive
any tickets/issue in support project, if that ticket needs
some enhancement or customization require, in this case the
functional consultant should give some input what is
requirement, what has to do and where has to do, these all
information provided by functional consultant to
technical/ABAP consultant to change in any prpgrame or to
create BDc or to create BAPI.

Muhammad,
SAP SD Consultant
Mumbai
reach2muhammad@gmail.com

Is This Answer Correct ?

3 Yes

0 No

Question { IBM, 5082 }

In general what are all the reports has to prepare as a sd consultant in implementation project?

Answer

Reports are depend upon ur client business requirement.
For Example; if your company want to see billing details on
basis of delivery channel or some reference no or customer
wise. Consultant should drag reports on the basis of client
requirement.

Some time at the time of generate report as per client
requirement is not possible, may be bcoz of the creteria
viewing report are not standard or sap not support to that,
in this case functional consultant take help of ABAPER and
create new reports as per client requirement.

These reports are require to client for analyze the
position of stock, sales, price, accounts, cost, etc.

These reports are helpful for forcasting, demand analysis
etc.

Muhammad,
SAP SD Consultant,
Mumbai
email- reach2muhammad@gmail.com

Is This Answer Correct ?

8 Yes

1 No

Question { Satyam, 6148 }

Hai SD Gurus,The
sales order values
are not populating in
the invoice, what the
pblm ,records are
maintain,plz let me knw
urgent.

Answer

Hi,

I guess u need to check both the things-
1) is go to line item condition tab and click on analysis
button, or ho to edit button of menu bar of invoice and see
the actual error.
wen u go to the condition tab u vl find contion type
maintain just check one by one and see right hand side
actual error.
2) also check copy control its depend upon again which kind
of transaction or scenario u r running, check copy control
of order to billing check both settings header and item
especially pricing type tab.

Let me knw if u have any questions

Regards,
Muhammad Mustafa
SAP SD Consultant
Godrej Infotech Ltd
Vikhroli Mumbai-400079
reach2muhammad@gmail.com

Is This Answer Correct ?

5 Yes

0 No

Question { Satyam, 6148 }

Hai SD Gurus,The
sales order values
are not populating in
the invoice, what the
pblm ,records are
maintain,plz let me knw
urgent.

Answer

Is This Answer Correct ?

2 Yes

0 No

Question { 4201 }

What is configuration with example? and what is
customization with example? and what is the difference b/w
this?

Answer

Hi,

CONFIGURATION:is which relates to functional module, it
could be related to sd fi or mm but not related to
technical. In other words configuration is functional.here
u r not changing/creating any table, programs or fields and
doing configuration.

CUSTOMIZATION:is related to technical or enhancement.
For example, suppose ur client want output for saleas order
confirmation, delivery channel and invoice here abaper will
create new table or change programe or create new script
for output which should reflect as per client requirement.
Here functional consultant will give inputs in the form of
functional specification that tell to abapers what else he
need to change and where and how the output layout should
be look and in which format and whether it could be printed
or email or fax. these all aspects will customized by
abaper with help of functional consultant and map.

Regards,

Muhammad Mustafa
SAP SD Consultant
Godrej Infotech Ltd
Vikhroli, Mumbai-400079
reach2muhammad@gmail.com

Is This Answer Correct ?

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Question { 9509 }

Dear SD Experts pls answer this questions immediately, its
very urgent. thanks in advance. In SAP any implementation
project what is business process of sd module.if the client
belongs to FMCG sector.

Answer

Hi,

Business process nothing but business cenario or
transaction running in industry.

below are the business scenario irrespective any module.

DOMESTIC SALES
EXPORT SALES
SAMPLE SALES
DISTRIBUTOR SALES
JOB WORK SALES - FOR MFG INDUSTRIES OR ENGINEERING INDUSTRY
AGENT COMMISSION SALES
INSTITUTIONAL SALES
DEPOT SALES - MFG & ENGINEERING INDUSTRY
FACTORY SALES - MFG & ENGINEERING INDUSTRY
EXPORT SAMPLE SALES
SCRAP SALES
ASSET SALES
DEEMED EXPORT SALES
SALE OF TRADING GOODS
SALE OF SERVICES
FREE COST OF SALES
These are the Business Process/scenario practicing by any
manufacturing & engineering industries.

Regards,
Muhammad Mustafa
SAP SD Consultant
Godrej infotech Pvt Ltd
Vikhroli, Mumbai-400079
reach2muhammad@gmail.com

Is This Answer Correct ?

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0 No

Question { 9509 }

Answer

Is This Answer Correct ?

0 Yes

0 No

Question { ITC Infotech, 5189 }

Hi SD experts pls answer this question, thanks in advance.
In new implementation project we do some configuration
based on client requirement, here question is On what basis
we are doing this. and how we get the details Pls explain
with example.

Answer

Hi,

Usually sap consultants collecting or gathering
requirements from client in Blue print stage, 2nd stage of
asap methodology.

These requirements will collected from QADB i.e, question
answer data base. Here consultant prepare questionnair and
preparing AS IS document-actually business structure and
business process of client.
For Example-
Q:1) Do you need to keep the sales activities of particular
enterprise areas/business areas or product groups
completely separate?
Q:2) Do you want the R/3 System to restrict certain product
mixes in sales orders? If so, explain
Q:3) If you have multiple companies, are sales in one
company sourced from a plant in another company? In which
company is the revenue recognized?
Q: 4) Who is responsible for sales-related components in
the material and customer master data?
Q: 5) Is a customer assigned to one sales unit or can he be
addressed by several sales units ?

After preparation of AS IS Document, now consultant will
prepare TO BE document like how these to be in sap software

In realization stage they will refer Blue print and do
configuration as base Line Configuration and Final
configuration and test all scenarios unit by unit and also
commence integration and regration testing once testing is
done they will take UAT-user accepatnce test from core user
once these testing are properly working without any error
or without any mistake they will get sign of of UAT.

Regards,
Mohammed Mustafa
SAP SD Consultant
Godrej Infotech Pvt Ltd
Vikhroli, Mumbai-400079
reach2muhammad@gmail.com

Is This Answer Correct ?

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0 No

Question { IBM, 5925 }

Hi, experts pls answer this question, thanx in advance.
if we create a functional specs for any enhancement, we
need do give the approach on particular issue. could u
explain how we need to find the issue and what is approach
on this. for eg: if we want to copy PO no. from quotation
into order,Here what is the way to find the include(routine)
to create functional specs.

Answer

Hi,

Let first understand the what is the functional
specification, FS is those input provided by functional
consultants to technical consultant for enhancement or
customization require for an issue.

Here approach in the sense u need to talk with technical
team like abapers what input he require and suppose if he
creating template for BAPI he might ask u what are the
madatory field require for creating material master record.
example 2; suppose u received new requirement from client
that u need to map quotation confirmation output type to
send customer by email/print/fax.

In this case functional consultant approach to technical
consultant or abaper they both sit together and discuss
about client requirement that in quotation confirmation
output what are the fields to come and where, whenever
abaper create layout for output type he should know what
are the field should come where in that layout, this
information he will get from sd consulatnt and map the
ztable or user exit. most of the case, Client providing
quotation layout as per his legacy system.

Regards,
Muhammad Mustafa
SAP SD Consultant
Godrej Infotech Ltd
Vikhroli Mumbai
reach2muhammad@gmail.com

Is This Answer Correct ?

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0 No

Question { 5687 }

Hi I am preparing for interview(sap sd). In my preparation i
am seeing allinterviws.com and sdn.sap websits and Glen c
williams book and my tution notes. Is it enough for
preparation for an interview. Pls suggest me if there r any
other way to prepare. Thank u.

Regards,
Ramesh

Answer

Hi ramesh,

U need to update-

1) Subject- SD module, this is ur base and confidence.
2) Search more information on internet.
3) Read more & more interview questions and answers
4) Updated CIN knowledge
5) contact to realtime consultant and get realtime
knowledge of realtime world of sap i.e, roles &
responsibility of consultant in implementation, support 7
rollout projects, document maintain in each project, test
cases, test script, functional specs etc.
6) learn intergration of SD module with MM PP & FI.

Regards,

reach2muhammad@gmail.com

Is This Answer Correct ?

4 Yes

0 No

Question { L&T, 13573 }

what is the difference between shedule line category of,
standard item and third party item???? Experts plz plz reply

Answer

First let me make understand what is third party sales nad
its process flow.

In third-party order processing, your company does not
deliver the items requested by a customer.
Instead, you pass the order along to a third-party vendor
who then ships the goods directly to the customer and bills
you.
A sales order may consist partly or wholly of third-party
items.
Occasionally, you may need to let a vendor deliver items
you would normally deliver yourself.

Process flow;

The processing of third-party orders is controlled via
material types.
Material types define whether a material is produced only
internally, can be ordered only from third-party vendors,
or
whether both are possible.
For example, a material that is defined as a trading good
can only be ordered from a third-party vendor.
However, if you manufacture your own finished products, you
may also want, from time to time,
to be able to order the same type of product from other
vendors.

As per above definaton, we raise PO with reference to PR
and vendor delivered the material.

In that case we wont use movement type for 3rd party
schedule line cat CS as we used for std item.

Order Type we used as NB (this trigger generating PR during
sales order processing, this again trigger from item
category and item category group).

Item category- Third party item (TAS in sales order)

GO THROUGH SALES DOCUMENT SETTING, ITEM CATEGORY AND
SCHEDULE LINE SETTING FOR THIRD PARTY SALES.

Regards,

Muhammad Mustafha
SD Consultant
Godrej Infotech Ltd
reach2muhammad@gmail.com

Is This Answer Correct ?

6 Yes

0 No

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