Question { Pfizer, 5290 }

R there any setups to change the source while entering
Journals manually? The defaulted one is manual and the box
is greyed out, how can i change the source?

Answer

when u r creating journals the source will be always manual
because ur entering manually.

but if ur creating journals not from journal window then
there will be different source

workbech source
--------- -------------
recurring recurring
mass allocation mass allocation
payables payables

Question { 11057 }

whichever documents prepaired by the FUNCTIONAL CONSULTANT
while implementing project by using AIM.

Answer

BP(10)
BP(30)
BP(40)
BP(80)

RD(10) BR(30) MD(50) TE(40)
RD(20) BR(70)
RD(70) BR(100)VERY IMPORTANT
RD(120)

Question { 11589 }

What is the difference between PO default and quick match?

Answer

PO Default:
When you select this Invoice type system asks
you to enter the PO number with which you can match. If this
number is not given, you cannot proceed further.we use
this PO Default only we know the PO to be used to match
while entering invoice.

quick match:
if the system has to match automatically to all
the shipments of a PO, we use this type of invoice,moreover
it builds distribution from PO .

NOTE: SHOULD NOT ENTER DITRIBUTION AGAIN IF UR USING THIS
TYE IT MAKES DOUBLE EFFECT.

Question { 14077 }

Steps for payment batch?

Answer

i hope u have completed invoice batch.

1.When u select ur invoice batch status will be ---> NEW
2.click on ACTION BUTTON AND CLICK (OK)
3.u will see the status changes to SELECTING & BUILD.
4.click on PAYMENT BUTTON and select ur invoices number,
click BUILD.
5.click on ACTION BUTTON & CLICK (OK).
6.u will see the status changes to formatting--->formatted.
7.click on ACTION BUTTON & CLICK (OK), here u r confirming
to make the payment.
a)u will see a new window ,
b)select ur status PRINTED.
C)click on CONFIRM .
8. u will see the status changes to confirming--->confirmed.
9.click on ACTION BUTTON select CREATE ACCOUTING (OK).


this is how u make the payment.

Question { 12315 }

Use of Distribution set?

Answer

Distribution represents (expense/charge)for a invoice.
by defining Distribution set,system will automatically
allocates the expense, it also saves time .

Example:
1.If u have 10 departments and need to allocate rent, then
u need to enter 10 lines at distribution window.

if u had defined (distribution for rent)and assingned at
invoice header level it will automatically distributes the
amount at disribution window.

both the cases u wil get the desired result but u will save
some time instead of giving manually.

there are 2 types of distributions
1.full - u will mention percentage.

2.skeleton - u will not mention percentage.

Question { 12894 }

What does the Unaccounted Transaction Sweep Report do?

Answer

The Unaccounted Transactions Sweep Program transfers
unaccounted transactions from one accounting period to
another. The program redates all accounting dates of all
unaccounted transactions to the first day of the open
period you specify.

Question { 7789 }

What reports should I run before closing the period?

Answer

BEFORE CLOSING A PERIOD IN PAYABLES U NEED TO RUN THE
FALLOWING REPORTS,

INVOIVE VALIDATION REPORT---> IT VALIDATES ALL THE INVOICES

INVOICE ON HOLD--->
IT WILL SHOW ANY HOLDS, SO THAT U CAN REMOVE THE HOLDS AND
DO REVALIDATION.

IF ANY FUTURE PAYMENTS ARE THERE ?
---------------------------------
RUN UPDATE MATURED FUTURE PAYMENT ----->THIS WILL CHANGE
THE STATUS TO Negotiable .

SUBMITT PAYABLES ACCOUNTING PROCESS-----> THIS REPORT LISTS
TRANSACTION WITH ERRORS.

CHECKS FOR PAYMENT BATCHES ---> RUN FINAL PAYMENT
REGISTER ,IT LISTS AL THE PAYMENTS.

DO THE RECONCILIATION PROCESS ---> WITH CASH MANAGEMENT

TRANSFER TO GL --> TRANSFER TO GL

CLOSE THE PERIOD AND OPEN FOR NEXT PERIOD

Question { TATA, 37814 }

What is meant by void payments?

Answer

void means useless.

u can use void funtion after payment of invoice, so when u
void a payament payables automatically reverses the
accounting.

void payments restrictions
--------------------------
1. when payment paid by third party.
2. when payment got clearence from bank
3. when the related invoices has prepayment to it.
4. partially paid .

Question { DELL, 7389 }

What are the types of journal categories available in the AP?

Answer

i dint understood ur question

All the invoices in payables will be categorised into 3
types when u transfer to GL.

1.purchased invoice.
2.payment invoices.
3.reconciled .

Question { Oracle, 8863 }

What is the report used to identify duplicate suppliers?

Answer

in order to find out duplicate supplier,

SUPPLIER AUDIT REPORT is runned

Question { 13023 }

Difference between header level tax calculation and line
level tax calculation?

Answer

if u give tax to be calculated at header level
----------------------------------------------
System will calulate tax based on INVOICE amount in INVOICE
window.

if u give tax to be calculated at line level
----------------------------------------------
System will calulate tax based on DISTRIBUTION amount in
DISTRIBUTION window

Question { ICICI, 25991 }

Difference between quick payment and manual payment?

Answer

when ur making payments not through payables

example- through wire or typed cheque, then u update the
paid invoice in payables (by selecting payment type as
manual)
Note u can record payment for invoices that are
associated with any Payment Method type, except Electronic.

quick payment
-------------
When you create a quick payment you can select an invoice
regardless of the payments terms and due date. For example,
you can create a Quick payment for an invoice that is not
yet due OR when u r making payment through Oracle e-
Commerce Gateway .


when u are defining the bank accounts, u have a button
(payables document) after clicking a new window is
generated in that u have disbursement tpye where u have
three options:

combined (combination of recorded & computer generated)
recorded (manual payment)
computer generated (only through computer generated)

if u select combined as disbursement tpye by default QUICK
PAYMENT TERM WILL BE HIGHLITED WHILE MAKING THE PAYMENT.
IF U WANT TO MAKE PAYMENT ONLY THROUGH ELECTRONIC THE WE
SELECT (computer generated ).

Question { 8245 }

Payable And Financial options?

Answer

financial option -

values u enter here will be shared by Oracle
Payables,Oracle Purchasing, and Oracle Assets.


payables option -

values entered here will be defaulted throughout the
PAYABLES. Payables options deals more with payments &
supplier.

Question { 16142 }

Can I find out which invoices are matched to a PO?

Answer

YES U CAN FIND OUT WHICH INVOICES ARE MATCHED WITH PO

INVOICE WORKBECH
|
|
VIEW PAYMENTS
|
|
PAYMENT OVERVIEW
|
|
CLICK ON (INVOICE OVERVIEW) BUTTON,U CAN SEE (PO BUTTON)
WILL GET HIGHLIGHTED.

THIS U CAN SEE ONLY FOR INVOICES WHICH ARE MATCHED WITH
PO , FOR REST OF INVOICES IT WILL BE DULL.

OR ELSE run the Matching Detail Report

Question { Tech Mahindra, 22417 }

What is meant by RTS transactions?

Answer

RTS stands for return to supplier

u will find this option in suppier site level in the
purchasing region (self-billing)

by enable this option the system to automatically create a
debit memo in Payables when you enter a Return To Supplier
(RTS) in Purchasing mudule.