Prices are charged on the basis of a standard master file
rate that changes as volume increases. Any exceptions must
be manually approved. What is the MOST effective automated
control to help ensure that all price exceptions are approved?
A. All amounts are displayed back to the data entry clerk,
who must verify them visually.
B. Prices outside the normal range should be entered twice
to verify data entry accuracy.
C. The system beeps when price exceptions are entered and
prints such occurrences on a report.
D. A second-level password must be entered before a price
exception can be processed.
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Answer: D
"Automated control should ensure that the system processes
the price exceptions only on approval of another user who is
authorized to approve such exceptions. A second-level
password would ensure that price exceptions will be approved
by a user who has been authorized by management. Visual
verification of all amounts by a data entry clerk is not a
control, but a basic requirement for any data entry. The
user being able to visually verify what has been entered is
a basic manual control. Entry of price exceptions twice, is
an input control. This does not ensure that exceptions will
be verified automatically by another user. The system
beeping on entry of a price exception is only a warning to
the data entry clerk
it does not prevent proceeding further. Printing of these
exceptions on a report is a detective (manual) control."
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