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tell me the procedure of purchase (need to explain from
Purchase requisition till payment), and tell me when and
what entries do you pass?
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Answer Posted / anal vyas
P to P Cycle ( Purchase to Pay Cycle)
Purchase Requisition:- It's nothing but a request of Purchase, In any Organization User can raise the request for the purchase in that he has to mention about Item name, qty, Make, Quality etc.
Here no accounting effect it's only a document.
Once the Purchase Requisition authorized the next step is Purchase Order
User Dept. will send this request to the Purchase Dept. for purchasing that material.
Purchase Order:- Purchasing Organization (Purchasing team) will inquire about that particular material from different vendors, They ask for quotations, and analyzed it and then accordingly place a Purchase Order.
Here No accounting effect, PO it's a document only.
The Next step is GRN ( Goods Receipt Note) T Code for GRN is:- MIRO
When the Material comes in Logistic Dept. verify the quantity which were mentioned in PO.
Inventory A/c Dr. (BSX Key in OBYC)
GR/IR Clearing A/c Cr. ( WRX key in OBYC)
After GRN the invoice will pass to the Excise Dept. if any Cenvat Credit available or not, If Cenvat Credit available, He will pass the entry:
Cenvat Receivable A/c Dr.
Cenvat Clearing A/c Cr.
Then after Invoice will go to the Accounts Department for the Payment.
First they will book the invoice in MIRO to create a Liability of Vendor:-
GR/IR Clearing A/c Dr.
Cenvat Clearing A/c Dr.
VAT Receivable A/c Dr. ( If VAT credit available)
To Vendor A/c Cr.
Then after next step is Payment.
Payment can be done by Automatic Payment Programme (APP F110)
Vendor A/c Dr.
to Bank A/c Cr.
Hope this will be helpful to understand.
Thanks :-)
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