What is retro-active accounting? How do we get it done?
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Answer Posted / chennakesava reddy
Retroactive accounting
If you change HR master data in a period for which the
payroll has already been run, the payroll must be run once
again for this period using the current values, so the
results will be updated based on new source data. This
action is known as retroactive accounting.
If you do any changes in an infotype that is relevant to
retroactive accounting, the Earliest MD Change field in the
Payroll Status infotype (IT0003) is set to the start date
of the changed infotype, this way retroactive accounting is
automatically triggered up to this retroactive accounting
date when the next payroll run is performer. For example,
after a salary change in Basic Pay infotype (IT000.
Payroll area and control record
Payroll areas are used in SAP HR to group together
employees for whom payroll is run at the same time, and
also to set the dates for the payroll period. Employees
from different employee subgroups can belong to the same
payroll area.
Personnel Management -> Personnel Administration ->
Organizational Data -> Create Payroll Area Payroll area is
set for each employee in Organizational Assignment infotype
(IT0001). You can use feature ABKRS to set default value
based on enterprise and personnel structure.
PE03 transaction or SPRO path:
Personnel Management -> Personnel Administration ->
Organizational Data -> Check Default Payroll Area For every
payroll area must be created Control Record, which controls
the individual stages of payroll. It locks master data and
time data so no changes can be made during the payroll
process. Control record sets current payroll period and
defines the earliest possible retroactive accounting date
for each payroll area.
Payroll period determines the period for which a payroll is
run. The length of payroll periods can differ, for example,
it can be a month, a week, or fourteen days.
REMEMBER: The payroll period which is set in control record
must be 1 period before the period in which you want to go
live with your SAP HR Payroll.
The lock of master data is valid for past and present
payroll data. Changes that affect future payroll runs are
still possible.
To maintain control record use transaction PA03or SPRO path:
Personnel Management -> Personnel Administration ->
Organizational Data -> Create Control Record .
Retroactive accounting limit date
Earliest possible date for change of payroll related master
data could be set in various places. Payroll program need
to have concrete retroactive accounting limit date. It
determines the exact date until which master data and time
data can be changed in the payroll past based on the
following values:
in payroll area (date specified in appropriate control
record): Earliest possible retroactive accounting period
employee (Payroll Status infotype IT0003): Earliest
personal retroactive accounting date
Employee hiring date
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